During the COVID-19 pandemic, we are constantly adapting how we do things. Many of us have had to reschedule and reorganize events from weddings and anniversaries to birthdays and corporate and entertainment events. Additionally, as our understanding of how the virus is transmitted grows, it is becoming increasingly clear that small, outdoor events are much safer for guests and staff. Regardless of whether you are planning a small event to accommodate COVID restrictions, or you have an intimate event to plan in the near future, tent rentals make an excellent option. Let’s talk about some of the most important considerations to make when you’re renting a tent for small events.
Event Amenities
Tented events are versatile – unlike indoor events where you have to work within the limitations of the building and space, tented events can be planned to accommodate all your priority amenities. Do you need a stage or a dancefloor? Are you having table service or a buffet? Ultimately, your event accessories are only limited by your imagination when you are hosting a tented event. You’ll want to discuss a number of options with your rental company including tent liners, flooring, walls, and lighting in addition to heating or cooling, decorations, and sound systems. It is imperative that you organize the details of your event so you can choose the perfect tent.
The Type of Tent
Tents allow you to hold an outdoor event without worrying about rain, wind, or other inclement weather. Even in colder months, tented events can be heated so that guests are comfortable despite a chill in the air. Generally speaking, you can choose from two types of tents – frame tents and pole tents. Each is available in different sizes to accommodate your guests. Ultimately, frame tents cost a little more to rent, but they do not require centre poles so the interior is much more like a large room than a tent. Frame tents are incredibly versatile and they can be installed on most surfaces and they can even be combined with other frame tents for a larger space. Alternatively, pole tents are a little less expensive to rent. Because they require a centre pole, you’ll need to organize your event accordingly – you don’t want a pole dissecting a dinner table, for example.
Floorplans and Layouts
Now that you have a sense of the amenities for your event and the type/size of tent you need, you’re ready to consider floorplans. Careful planning of the floorplan and layout of your event can help you use your tent space efficiently while ensuring guests have plenty of space to move around. Consider where guests will be seated in addition to other event features such as the buffet, dancefloor, stage, and decorations. You should also take care to consider space requirements during COVID – can your guests maintain adequate physical distance while they are at your event. Ideally, you want people to be able to move freely, so you’ll want to be more mindful of table and chair placement. Working with a reputable tent rental company can help you ensure that you are renting a tent that is adequate for your event and the number of guests you’ll be holding.
Choosing a Tent Rental Company
Elite Tents is a reputable tent rental company that has been serving the Vancouver and lower mainland communities for more than 20 years. We offer expertise in movie productions, weddings, and other special events, so we are skilled at helping our clients choose the right tent for their event. Nevertheless, when choosing a tent rental company, we know it’s important to do your research to find a company that offers expertise in addition to competitive pricing. Ultimately, you want to work with a tent rental provider that is responsive and knowledgeable, but also one that provides the services you need. At Elite Tents, we pride ourselves on working closely with each of our clients to identify their unique needs and then to deliver on a tent rental experience that meets or exceeds their expectations.
